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GUIDELINES FOR BRANCH OR STATE PUBLICATIONS

Citations and Bibliographies

Approved February 2024

Throughout each individual publication the most important point is CONSISTENCY.

Citations

The Macquarie Dictionary defines a citation as '1. the act of citing or quoting. 2. the quoting of a book, passage, author etc.; a reference to an authority or a precedent'.

Endnotes or Footnotes

The author may choose endnotes or footnotes to record citations of the sources and references used in the publication. Footnotes are placed at the bottom of the page. Endnotes are placed either at the end of each chapter or under chapter headings at the end of the book. Endnotes and footnotes should be in a smaller font, usually 2 sizes smaller than the document.

Citing Books

The order of the citation is:

A comma separates each entry, and a full stop ends the citation.

For example:

1.  Meredith Louisa Anne, My Home in Tasmania, John Murray, London, 1852, p 118. If more than one page is quoted write pp 118-21.

2. When the same reference is required later in the work it can be abbreviated with the appropriate page. For example:, Meredith, pp 119-28.

3. In cases when it is not an author but a compiler or editor the same process is used but (comp) or (ed) is placed after the name.

Note: where there are two or more initials after the surname there should be no full stops or space/s.

For example:

Brown AC

Citing An Article In Journals/Periodicals 

The order of the citation is:

A comma separates each entry, and a full stop ends the citation.

For example:

Howroyd Brian R, 'The First William Calvert', Tasmanian Ancestry, vol 29, no 2, September 2008, p 28.

In subsequent citations the reference may be abbreviated to surname and page number.

For example:

Howroyd, p.29.

Citing Newspapers

Give the name of the article in inverted commas, the name of the newspaper in italics, the newspaper date and the page and column (if known).

For example:

'On the origin and communication of smut in wheat', Hobart Town Gazette , 22 April 1825, p 4 col 2.

CITING WEBSITES

Quote the name of the site then the website and the date the site was accessed.

For example:

Australia and New Zealand 'Find a Grave Index 1800s', www.ancestry.com.au . Accessed 1 June 2023.

In subsequent citations the reference may be abbreviated to name of the site.

For example:

Australia and New Zealand, 'Find a Grave Index 1800s'.

Citing Family History Websites

Cite the event, person/s, the family history site, the website, the information and when the site was accessed.

For example:

Marriage Mary Brown and John Menzies, ScotlandsPeople, www.scotlandspeople.gov.uk/Marriages 479/00 0120 0287 Falkirk. Accessed 30 January 2015.

Convict record, Mary Brown/Menzies 'Female Convicts Research Centre Inc.' (FCRC). https://femaleconvicts.org.au . Accessed 30 January 2015.

Citing CD-ROMs and DVDs

Name the author, title in italics and the date if known.

For example:

Tasmanian Family History Society Inc. Hobart Branch, Cemeteries of Southern Tasmania Vol IX Oatlands District CD1, 2007.

Citing Repositories/Public Records

The reference must give explicit details about how to access the material. For countries outside Australia cite the country after the reference.
Name the event, person/s, the date, the repository and the reference.

For example:

Marriage Register, Charlotte Hughes and John Thomas, 26 October 1841, Tasmanian Archives, Tasmanian Pioneer Index (TPI) Register General's Department (RGD) 37/1/2 1196 1841 Westbury.

Subsequently use abbreviations and only the basic information.

For example

Marriage Charlotte Hughes and John Thomas, 26 October 1841.

The repository (TPI, RGD) should be written in full the first time unless already named in the list of abbreviations at the front of the publication. Please note Tasmanian Archives is not abbreviated.

Church Records/Parish Records (Baptism, Marriage, Burial) 

Name the event and person, the date, the church, the church place and page number if known.

For example:

Baptism Register, Charlotte Hughes, 8 May 1825, All Saints, Sawtry, Cambridgeshire, England.

Subsequently use abbreviations.

For example:

Baptism Charlotte Hughes, 8 May 1825.

Other Family History References 

Other sites such as Census records, Valuation Rolls etc follow the same order - event, name, reference.

For example:

Census return, Isaac Illes, Tasmanian Archives, CEN1/1/46 p 93, Richmond.

Citing Personal Communication 

Personal communications include emails, facsimiles, letters, telephone calls and interviews. Write the name of the person, the name of person who received the personal communication, type of personal communication, and date if known. Make sure the person has given permission to be quoted.

For example:

Joe Brown with Penny Smith, interview, 20 July 1999.

Oral History

Name of the person interviewed then name of person interviewing, how it was recorded, date and place where record held.

For example:

Bob Smith interview by Jane Brown, digital recording, 4 December 2019, in author's possession.

Subsequently use abbreviations.

For example:

Bob Smith interview by Jane Brown.

Bibliographies

The Macquarie Dictionary defines a bibliography as 'a list of source materials used or consulted in the preparation of a work'.
If the work is footnoted or has endnotes a bibliography may not be necessary.
Bibliographies must be arranged in alphabetical order of the surname of the author/s, editor/s or compiler and placed at the end of the publication after the endnotes and before the index.

For example:

Howroyd Brian R, 'The First William Calvert', Tasmanian Ancestry, vol 29, no 2, September 2008.

Tasmanian Family History Society Inc. Hobart Branch, Cemeteries of Southern Tasmania Vol IX Oatlands District CD1, 2007, CD-ROM.

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Site last updated August 2024